Estate Share Sales

Ellis Bros can process the sale of shares held in the name of an Estate via its One-Off Share Sale facility.

A. Instructions to sell Estate shares can only be given by (a) a lawyer acting on behalf of the Estate, or (b) all the Executor/s of the Estate.

The Executor/s must provide valid certified photo identification AND certified ‘proof of NZ residential address’ documentation.

Photo ID should preferably be a signed passport. If that is not possible, a NZ drivers licence PLUS a NZ birth certificate is acceptable.

The proof of address document can be a utilities bill, a rates bill, bank statement, tax notice or vehicle registration notification. It cannot be older than 90 days.

Note that certification of photo ID and the ‘address’ documents must be within 30 days. Certification can be by a lawyer, Justice of the Peace, a police officer, or an Ellis Bros employee.

B. Information/documents to be provided re an Estate and its share investments:

  1. Full name of the Estate.
  2. Address and contact phone numbers.
  3. Contact email address.
  4. Estate’s IRD number (if available).
  5. Certified copy of Probate (if there is no probate, a copy of the Will AND the Death Certificate would suffice).
  6. Certified copy of a ‘proof of bank account’ document for the Estate (e.g. bank statement, deposit slip, or teller-verified bank chit). The document must have been issued within the past year. If the Estate does not have its own bank account, the funds can be transferred to a client funds trust account of the Estate’s legal representative (for which a certified, recent ‘proof of bank account’ document is required). 
  7. Shareholder, or CSN, number. Or, if they are Australian shares, the Securityholder Reference Number (SRN).
  8. For NZ shares, the four-digit FIN number (sometimes referred to as the Authorisation Code).

Proceeds of Estate share sales are transferred to the designated bank account two business days after the sale.

Standard brokerage rates apply i.e. 1% of the dollar-value of each parcel of shares (there is a minimum charge of $65.50 for NZ trades, and $80 for Australian trades).

Forward all relevant information/documentation to steve.ellis@ellisbros.co.nz

If you have any queries, either email us or phone 09 4867700.